Ongoing Service — 02
Corporate Secretarial
and Governance
Good governance is not optional for a Labuan company — it is a regulatory requirement. We maintain all statutory records, prepare documentation, and handle change filings so your entity stays clean, current, and audit-ready at all times.
Service Scope
What we handle for you
Every Labuan company has ongoing secretarial obligations. We manage them systematically — so you never face a compliance gap, a missing document, or an overdue filing.
Statutory Registers and Records
Maintenance of the Register of Members, Register of Directors, Register of Charges, and all other statutory books required under Labuan Companies Act 1990.
Resolutions and Minutes Drafting
We draft board resolutions, written resolutions, and annual general meeting minutes to the standard required by LFSA and by banks conducting due diligence on your company.
Director and Shareholder Change Filings
Appointment and resignation of directors, transfer of shares, changes to shareholding structure — all managed and filed with LFSA in accordance with regulatory timelines.
Registered Office Address
A compliant registered office address in Labuan FT — a statutory requirement for all Labuan companies. We provide this address and handle all correspondence directed there.
Annual Coordination and Reminders
We manage your annual filing calendar and send proactive reminders well in advance of deadlines — so nothing is missed, no penalties are incurred, and your company stays in good standing.
Document Storage and Organisation
All corporate documents — statutory, secretarial, and correspondence — organised in a structured digital filing system accessible whenever you or your bankers need them.
Why It Matters
Clean governance protects your company
Regulatory gaps in secretarial records are one of the most common reasons Labuan companies face difficulties with banks, auditors, and renewal applications. Maintaining clean governance from day one prevents problems that are costly and time-consuming to fix later.
- Bank due diligence readinessBanks routinely request statutory registers, resolutions, and board minutes as part of account opening and ongoing KYC reviews.
- Audit and regulatory complianceUp-to-date statutory records are a prerequisite for annual audits and LFSA renewal submissions.
- Change management without disruptionLeadership changes, share transfers, and restructuring require proper filings. Delays or errors here can impact company authority and standing.
- Investor and partner confidenceWell-maintained corporate records signal professionalism and regulatory seriousness — important when dealing with institutional partners or investors.
Any active Labuan company. Secretarial obligations begin from the date of incorporation — not from when you start trading. We recommend engaging secretarial support from day one to avoid accumulating compliance gaps.
This service is available as a standalone ongoing retainer or bundled within our Executive and Premium packages.
See Package OptionsCommon Questions
Secretarial FAQ
Is a company secretary required for a Labuan company?
Yes. Under the Labuan Companies Act 1990, every Labuan company is required to appoint a qualified company secretary and maintain a registered office in Labuan. We provide both.
How often do statutory registers need to be updated?
Registers must be updated promptly whenever there is a relevant change — director appointment or resignation, share transfer, change of registered address, or any other notifiable event. We monitor and action these on your behalf.
What happens if I need to add or remove a director?
We prepare the required resolutions, update the statutory registers, and file the changes with LFSA within the required statutory timeframe. You provide us with the incoming director's KYC documents and we handle the rest.
Can you prepare resolutions for specific corporate decisions?
Yes. We draft resolutions for a wide range of corporate actions — opening bank accounts, executing contracts, authorising signatories, approving financial statements, and more. Each resolution is prepared to the standard required by the relevant counterparty.
Keep your company in good standing
Talk to us about your current secretarial setup. We'll identify any gaps and give you a clear picture of what needs to be in place.